Job Description

About NYC Health + Hospitals:

Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description:

Under general supervision, with latitude for independent judgment and initiative, assists in the planning, organizing, controlling and coordinating of administrative and office operations in a variety of organizational settings and modalities in the delivery of business and management support systems, health care and patient support systems. Integrates these programs, functions and services with other hospitals and Central Office sectors to maximize optimal levels of performance in the coordination of such activities.

The Assistant Coordinating Manager in Office of Behavioral Health would be part of an administrative support team that works very closely with the behavioral health program, quality assurance and fiscal staff in the office to ensure that the office produces timely and high-quality services and deliverables.

General tasks and responsibilities will include:

• Assist senior leadership with answering calls, maintain schedule by setting up meetings and responding to meeting requests, book meeting rooms and support visitors.
• Provide administrative support for Director and Sr. Assistant Vice Presidents
• Event support, including training events and meetings, including managing registration, transport, scheduling rooms, secure needed equipment and distributing materials
• Help maintain office contact lists up to date as well as mailing lists
• Set up transportation requests for staff
• Assist with ordering supplies and placing lunch orders for OBH meetings
• Help to maintain office OTPS
• Oversight and maintenance office equipment; place service requests when needed
• Tracking, maintenance and distribution of metrocards for various programs in OBH
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Attend high level meetings and take notes as needed during meetings
• Assist in data collection for various OBH programs and other special projects as needed, to learn the program and support leadership
• Performs special assignments as directed

Minimum Qualifications:

1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,

2. A satisfactory combination of education, training and experience.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs

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