Job Description

Job Description and Duties

Under the administrative direction of the Deputy Secretary for Administrative Services, the Assistant Deputy Secretary of the Human Resources Branch (HRB) has the responsibility for human resources policy formulation and implementation and full management responsibility for the Department-level statewide human resources program. The statewide program is inclusive of staff in headquarters, field, and regional offices as well as eight Veterans Homes. This position oversees all aspects of personnel management; exams, selection and recruitment; classification and compensation; administrative training and staff development; payroll, benefits and transactions; conflict of interest; award and wellness programs; workers compensation; return to work program; reasonable accommodation, health and safety program; labor relations; performance management; California Department of Transportation drug testing; employee orientation; and all other programs tied to the Department’s human resource management.

The Veterans Homes are 24/7 long-term care facilities with complex staffing requirements; thus, the incumbent may be required to travel statewide and/or work irregular hours. Regular and consistent attendance is critical to the successful performance of this position due to the heavy workload and time-sensitive nature of the work. The incumbent routinely works with and is exposed to sensitive and confidential issues and/or materials and is expected to maintain confidentiality at all times.

You will find additional information about the job in the .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Leadership – Able to inspire, motivate and guide staff and subordinate managers toward accomplishment of goals.
• Vision – Understands the context and mission of the Department, both internally and externally. Aware of critical issues and anticipates future needs. Has the ability to organize for success; understands how to facilitate functional needs and structure to achieve strategic plans.
• Teamwork and Collaboration – Actively participates to strategically achieve the Department’s mission and goals and encourages diversity of opinions. Enhances his/her own ability and the ability of others to contribute. Functions effectively in a matrix management approach and collaborates with others to mobilize and manage resources effectively.
• Communication – Able to interact and communicate effectively with staff, Executive staff, and control agencies. Understands that people process information differently; takes initiative to build and maintain relationships; and seeks and understands cultural differences. Has clear expression of ideas, thoughts, and expectations. Is an active and empathetic listener; effectively communicates management decisions to staff.
• Credibility, Integrity, and Accountability – Models high standards of honesty, integrity, trust, openness, and respect of individuals. Has the ability to make decisions and be accountable for those decisions. Has the flexibility to balance between literal adherence to rules and the use of policy as a guide. Also has the ability to delegate to subordinate managers and staff, provide guidance, and hold them accountable.
• Staff development – Recognizes that people are the Department’s greatest resource. Can clearly identify and define needs of the Department, attract appropriate candidates, and evaluate and select the most qualified. Takes the time to develop and encourage staff and subordinate managers to achieve their true potential. Encourages staff and managers to develop personally and professionally and to participate in decision making.
• Creativity and Flexibility – Applies new ways of thinking. Has the ability to solve problems, present new ideas, and develop new approaches to achieve the Department’s mission. Capable of adapting quickly to changing needs.
• Diversity - It is important that our management team understand and is sensitive to the diversity of the people we serve. The Department’s management team should also reflect diversity.

Benefits

The website below is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. Please review this information prior to accepting employment.

The benefits of working for Veterans Affairs includes easy light rail access and a beautiful short walk to the State Capitol . Additionally, numerous restaurants and coffee shops are located in the downtown area centralized around CalVet.

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

A Statement of Qualifications (SOQ) is required.  Please note that resumes, cover letters, and/or any other documents do not take the place of the SOQ.  Applicants who fail to submit or complete the SOQ as instructed and/or fail to submit all of the required documents may be eliminated from the examination process.

The SOQ serves as documentation of your ability to present information clearly and concisely in writing.  The SOQ factors must be addressed and numbered in the same order as listed; do not consolidate responses.  The SOQ must be no more than three pages in length, typed, using 12-point Arial font on standard letter-sized paper with 1-inch margins.

1. Describe your experience with responsibility for implementing personnel management programs and policies that exemplify leadership, sound judgment, problem solving, and accountability. This experience must be for at least 3 years in an administrative or executive capacity at least equivalent to a Staff Services Manager II.

2. Describe your experience in your ability to gain the confidence and support of executive leadership by effectively communicating complex information, including development of written materials in advance of presentations.

3.Describe your experience organizing and directing multi-level staff including your knowledge of training, staff motivation, recognition, and progressive discipline. 

4. Describe your experience fostering a positive team environment, coaching, and mentoring staff to ensure their peak performance and a cohesive team.

5. Describe the work environment that you developed for staff in your current position.  What are the key characteristics of how you helped create an environment where different perspectives are valued, encouraged and supported?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see Statement of Qualifications instructions below.

Job Tags

Full time,

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