Job Description

***Schultheis & Panettieri is NOT a staffing firm***

Full-Time Bookkeeper/Office Manager needed for New York Professional Nurses Union located on the east side of midtown NYC.

Duties include bookkeeping, payroll & benefits administration, supporting the Executive Director's and Treasurer's directives to manage financial accounts, office management, some occasional event planning and/or arrangements coordination. This position reports to the Executive Director. The position is largely 9 am - 5 pm, Monday - Friday. Work is largely onsite, but some limited ad hoc remote work is possible.

This role is perfect for someone with a strong bookkeeping acumen coupled with an interest in administration. Ideal candidate will be detail-oriented and enjoy accounting. Role requires critical thinking, logistical problem-solving, and making the arrangements for anticipated needs. Must be able to multi-task, switch gears on the fly and roll up your sleeves when needed. The job requires bookkeeping, recordkeeping, bank reconciliation, setting priorities, meeting deadlines, compiling and analyzing data, and meticulous follow-through.

Specific Duties:

• Create quarterly financial reports using QuickBooks
• Administer payroll and benefits
• Manage financial accounts
• Support bank reconciliation with Treasurer
• Create budgetary and quarterly financial reports
• Reconcile receipts on monthly basis
• Sometimes will be responsible to answer and direct incoming calls to staff
• Liaison to vendors and landlord
• Manage RFP process as needed
• Manage stock of office supplies
• Inventory management
• Oversee basic office upkeep
• Occasional event planning: arrange catering, event planning and logistics
• Support archive management

Qualifications:

• Minimum of two years' bookkeeping experience. Familiarity with QuickBooks and/or Paychex preferred.
• Proficiency in Microsoft Word, Excel.
• Familiarity with web-based office suite: Google docs, forms, spreadsheets, presentations
• Experience keeping e-filing system
• Minimum of 1 years' experience supporting an office with administrative and clerical work.

Compensation: Annual full-time salary range of $70,000 - $75,000 commensurate with experience and an excellent benefits package including health insurance with no monthly contributions.

All resume submissions MUST include a cover letter for consideration.

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