Job Description
Are you a proactive, highly organized professional who thrives in a fast-paced environment? We're looking for an experienced Executive/Personal Assistant to provide comprehensive support to a busy CEO and their family office. This role is ideal for someone who enjoys problem-solving, managing day-to-day logistics, and ensuring seamless operations in both professional and personal settings.
What You'll Do:
Manage a complex calendar, scheduling meetings, appointments, and social engagements.
Coordinate domestic and international travel, handling all logistics, including flights, accommodations, and transportation.
Oversee daily personal and business-related tasks, including correspondence, errands, and household management.
Anticipate needs and proactively address potential obstacles before they arise.
Serve as a liaison between the employer and vendors, business associates, and other key contacts.
Ensure smooth execution of meetings and events, including document preparation and logistical coordination.
Maintain absolute discretion and confidentiality in all matters.
Problem-solve on the go and ensure the highest level of efficiency in all responsibilities.
Assist with special projects and ad-hoc requests as needed.
Handle all tasks with a high level of attention to detail, professionalism, and urgency.
What We're Looking For:
Minimum of 5 years' experience in a similar role supporting C-level executives or families.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Strong ability to anticipate needs, think critically, and provide quick, effective solutions.
Excellent written and verbal communication skills.
Experience managing complex travel arrangements (domestic & international).
Proficiency with Microsoft Office Suite and scheduling platforms.
Bilingual (Spanish & English) is a plus but not required.
Ability to work flexible hours and travel as needed.
High level of discretion, professionalism, and emotional intelligence.
A resourceful, "figure it out" mindset with the ability to adapt to changing circumstances.
Additional Requirements:
Completion of a Level 2 background check and a credit check prior to employment.
Signing a Non-Disclosure Agreement (NDA) to ensure confidentiality regarding sensitive information.
Hybrid work setup, with a mix of office, remote work, and travel.
Why Join Us?
This is an exciting opportunity to work closely with a dynamic CEO and play a key role in optimizing their productivity and lifestyle. If you thrive in a high-energy environment, enjoy problem-solving, and take pride in creating seamless operations, we'd love to hear from you!
How to Apply:
Please submit your resume, cover letter, and any relevant references. We look forward to connecting with you!
Employment Type: Full-Time
Salary: $ 23.00 Per Hour
Job Tags
Hourly pay, Full time, Remote job, Flexible hours,